POSTER PRESENTATION GUIDELINES

NOTICE!

In addition to the poster display on-site, we will also collect electronic PDF copies of the posters prior to the program for the nurse planners to review prior to the event. Please upload your poster PDF no later than 11:00 p.m. (2300) Eastern Time on Friday, 15 August 2025. The primary presenting author will need to log back in to the abstract management system and upload your poster PDF within your presentation invitation.

It is highly recommended that poster presenters attend the Meet the Poster Author Session on their assigned presentation days listed below to allow attendees dedicated times to network with the presenters.

Poster Display Information

Sigma will supply the poster board for displaying your poster presentation. Posters can be printed on paper or fabric, but they must be able to adhere to the poster panel provided.
Board: Fabric
Board Format: Horizontal (Landscape)
Useable Board Surface Dimensions: 96 inches wide by 48 inches high (approximately 243.8 cm W x 121.9 cm H)
No tables, chairs, electronics, or audiovisual equipment are allowed in the poster viewing area.
Push-pins and hook-and-loop type fasteners (such as VELCRO®) will be allowed to hang your poster. Using the hook, or male, side is suggested. You will need to supply your own fasteners to hang your poster.

Make use of the entire usable board surface if possible.

Maximize your impact!
Recommended Poster Size (Width X Height)
8 ft. x 4 ft. (96" x 48"; 243.8 cm x 121.9 cm)

Poster Sessions

Viewing hours:

Saturday, 8 November

4:15-6:00 p.m. (1615‑1800)

Sunday, 9 November

9:15-10:45 a.m. (0915‑1045)
2:30-4:00 p.m. (1430-1600)

Monday, 10 November

8:00-9:00 a.m. (0800-0900)
Noon-1:15 p.m. (1200-1315)

Meet the Poster Authors Session

Sunday, 9 November
9:15-10:45 a.m. (0915-1045)

Poster Setup/Removal Times

Setup:

Saturday, 8 November

10:30-11:30 a.m. (1030‑1130)

Removal:

Monday, 10 November

1:15-1:45 p.m. (1315-1345)

All materials not removed by the specified removal time will be discarded. Materials used to ship or carry posters cannot be left in the poster area.

Presentation Guidelines and Requirements

Presenters will be asked to upload a PDF file. Please name your file as follows: Abstract ID#_Presenting Author Last Name_Type of Presentation

Example: 4177781_Smith_ Poster
Example: 4177781_Doe_RSPoster

Final presentations must be uploaded in the abstract management system by 15 August 2025 at 11:00 p.m. (2300) ET.
To access the abstract management system, go to this website and log in using your username and password.
Presentation files should only be one slide and can be created in any software but must be saved and uploaded as a PDF document.
If unable to upload the presentation, contact abstracts@sigmanursing.org.

Recommendations for Effective Scientific Poster Communication

Don’t overload your poster. Please remember that you are not writing an article.
Seek simplicity; keep text to a minimum and avoid redundancies.
Be sure that your poster attracts attention, emphasizes important points, reads easily, and stimulates interest. Use, but don’t overuse, bold fonts and colors.
Facts should be printed in single phrases or words.
Define unfamiliar or complex terms as simply as possible.
Use pictorial or graphic illustrations to clarify and enhance a message. Figures and tables should cover approximately 50% of the poster area.
Use a typeface that is legible from six feet away.
Use a consistent font throughout.
Use a minimal amount of punctuation. Avoid abbreviations and acronyms where possible, especially in the conclusions.
The viewer should be able to grasp the total message in five minutes.
Feel free to provide one or more key references. You can provide references via a QR code if needing to save space.
Handouts of your abstract, with your contact information, may facilitate future research communications with fellow conference attendees.