Presenter Ready Room [click to expand]
- The Presenter Ready Room will be located at Hyatt Regency Seattle in Room 703 on Level 7. Please check the map of the venue in the program book and signs on-site for the exact location.
- Oral and PechaKucha presenters may view their pre-loaded presentations on the computers provided. Presentations can be made from handouts, which will be the responsibility of the presenting author. This needs to be communicated prior to the presentation upload deadline.
- If a presentation is missing, please notify staff immediately.
- The Presenter Ready Room is available for use during the following times:
- Thursday, 17 July 2025
- 11:00 a.m.-12:30 p.m. (1100-1230)
- 2:00-3:30 p.m. (1400-1530)
- Friday, 18 July 2025
- 8:30-10:00 a.m. (0830-1000)
- Noon-1:00 p.m. (1200-1300)
- Saturday, 19 July 2025
- 8:30-10:00 a.m. (0830-1000)
- Noon-4:00 p.m. (1200-1600)
- Sunday, 20 July 2025
- 8:30-10:45 a.m. (0830-1045)
Presentation Information [click to expand]
Oral Presentations
- Each concurrent session is 45-75 minutes in length, allowing for one to three presentations per session. Presenters are limited to 15 minutes plus five minutes for questions from the audience for each presentation.
- Session moderators are instructed to terminate presentations which exceed their allotted time.
- Please refer to your presenter invitation for the date and time of your presentation. Presenter invitations with scheduled presentations will be available to all accepted presenting authors by the end of January 2025.
- It is recommended that only one author present per oral presentation; however, if multiple authors present for a single presentation, the time allotted must be split between those presenters.
- All presenting authors must be paid, registered attendees for the event.
- On-site, some sessions may have fewer presentations due to last minute cancellations.
PechaKucha Presentations
- Each PechaKucha session is 45 minutes in length with 5 to 6 presentations.
- These presentations are rapid by nature and move quickly.
- Presenters are limited to the PechaKucha format and must adhere to the 20 slides for 20 seconds each rule.
- Please refer to your presenter invitation for the date and time of your presentation. Presenter invitations with scheduled presentations will be available to all accepted presenting authors by the end of January 2025.
- Questions will not be accepted from the audience for this presentation format.
- We highly encourage PechaKucha presenters to view this video about how to create a PechaKucha presentation.
Symposium Presentations
- Each concurrent session is 75 minutes in length.
- Please refer to your presenter invitation for the date and time of your presentation. Presenter invitations with scheduled presentations will be available to all accepted presenting authors by the end of January 2025.
- Time allotted to each presenter within a symposium is determined by the symposium’s organizer.
- Time for a question-and-answer dialogue with the audience should be reserved at the end of the presentation.
Presentation Template
If you wish, you may download and utilize the conference-themed PowerPoint template we've created to help you format your presentation.
Audio/Visual Equipment Guidelines and Requirements [click to expand]
- All session rooms are equipped with:
- LCD projector for PowerPoint presentations
- Lectern microphone
- Computer with built-in speakers
- Projection screen
- All presentations must be given on the provided computer and projector. Presenters CANNOT use personal equipment or attach personal equipment to the equipment provided by the audio/visual vendor.
- Only provided equipment and software are available for use during presentation. Specialized software (Flash, QuickTime, etc.) will not be supported on-site.
Presentation Guidelines and Requirements [click to expand]
- All presentations will be pre-loaded and linked by Sigma in order to reduce downtime due to technical problems and ease the transition between presenters.
- Final presentation files will need to be uploaded via the Invitation to Present no later than 11:59 p.m. ET on 23 April 2025. Symposiums with more than one presentation should be uploaded as one single file.
- If unable to upload the presentation, contact abstracts@sigmanursing.org.
- Embedded audio and video files are not permitted and will not be supported on-site. Presenters are not allowed to add hyperlinks to their presentations to show video or audio files.
- If you wish, you may download and utilize the conference-themed PowerPoint template we've created to help you format your presentation.
- PowerPoint is not required to present; however, no other equipment will be available for presentation except what is stated above.
- Presenters are not required to use electronic means to present their work; however, no other equipment will be made available for presentations except for what has been stated above. If you do not plan to use a PowerPoint presentation file, please email abstracts@sigmanursing.org before the deadline.
Handouts [click to expand]
- If presenters want to provide handouts, Sigma recommends approximately 20 copies.
- Sigma will not provide or print handouts for the concurrent sessions.
Speaker Guidelines for Addressing International Audiences [click to expand]
Best practice approaches for addressing international audiences
- Present with shorter sentences and use simple words in a slower cadence.1
- Avoid abbreviations, jargon/slang, or idioms.2
- Limit use of content that is specific to any single nation.
- Do not use jokes during the presentation, as jokes will not likely translate well between different cultures.1,3
- Be mindful of nonverbal communication.3
Presentation Recommendations [click to expand]
General Information
- Your audience will be multinational. Be sure to explain/define any slang terms, acronyms, etc.
- Slides should not have more than five lines of information.
- Slides should not be used as a teleprompter or script for the presenting author, but rather should be supplemental to enhance the presentation.
- Slides should be a means to highlight important portions of the presentation.
- Be aware of time limitations.
- Information should be spaced evenly on the page.
- Speech is not written, but highlighted, on the page.
Color/Font
- Use the option for ‘Font TrueType.’
- Maintain consistent fonts throughout, using no more than two fonts on one slide.
- Use traditional bullets (i.e., circles or squares), instead of ‘fun’ bullets. Depending on the version of PowerPoint used, some bullets may not transfer.
- Background and font color are easy to read at a distance.
- Font should be easy to read (no smaller than 24-point).
- Headers are in the same font and font size throughout the presentation.
- The body of the slides should be in the same font and font size throughout the presentation.
Animation
- Limit animations.
- If using animation, be sure that animation is timed, and transitions do not occur on the click.